Travel Training Form - Child Care Aware NW Washington

Welcome learners and travelers!

Please enter your training and/or trip details in the fields below. You can save and return, and you will receive a copy of your entry after you submit it.

Visit www.gsa.gov/travel-resources for current lodging rates and per diem for meals

Happy Travels!

"*" indicates required fields

Traveler Information

Traveler 1 Name*

First Last

How Many Travelers?*

Enter a different TTF for each different intinerary.

Traveler 1 Email*

By default, Traveler 1 will receive the Travel Training Form confirmation if there is one or more travelers.

Supervisor Email*

Double check for accuracy! The approval process won't start correctly if there's a typo.

Training/Event Information

Training Title*

Enter the title of the training or conference.

Online or in-person?*

Online

In-person

Type of Trip

Visit Providers

PD training

CCA WA or other meeting

Event/Training Start Date*

MM slash DD slash YYYY

Registration Fee Per Person*

List first and last name of all travelers. Describe purpose and general travel plan.*

Please describe the need for your trip/training and general travel plan. Include a fairly detailed description so that ELAFS leadership can approve travel without a lot of back and forth. When in doubt, include extra info.

What Program should this be charged to?*

B3QI

C-RECC

CCA Northwest

Emergency Voucher Program

Holding Hope/MHC

Will expenses be reimbursed?*

Will all or a portion of expenses be reimbursed by the training host or other partner? e.g. CCAWA has reimbursed travelers for the Elevate conference when held in-person and CCAWA has paid for some coaches to attend national conferences. When in doubt, check with the training/travel hosts.

Yes

Which entity will reimburse and how?*

Send all information about reimbursement to Program Coordinator to ensure that CCANW is paid back. This type of information is typically sent directly to the traveler. Thanks!

Hidden

Program Codes

Laurie to enter program codes to charge.

Upload Training Agenda*

REQUIRED for trainings and conferences. This can be a pdf or screenshot of the agenda or registration form.

Drop files here or

Accepted file types: pdf, png, jpg, doc, exl, gif, docx, Max. file size: 10 MB, Max. files: 5.

Notes/comments

Anything else?

Trip Information

How many travel days?*

Enter whole numbers only. Enter days traveled for work. Do not include days extended for personal vacation (this field is used to calculate total per diem for work travel days). Thanks!

Please enter a number greater than or equal to 1.

Location*

Enter city, state.

First Travel Day*

MM slash DD slash YYYY

Last Travel Day

MM slash DD slash YYYY

Is per diem for multi-day travel requested?*

Yes

Is Lodging Requested?*

Yes

Departure time*

Required for all in-person travel or training. Travel times determine meal reimbursements.

Hours

Minutes

AM/PM

Return Time*

Required for all in-person travel or training. Travel times determine meal reimbursements.

Hours

Minutes

AM/PM

Transportation Information

Travel Method (choose one or more)*

Car

Plane

Ferry

Taxi/Rideshare

Mileage*

Enter estimated miles round trip

Estimated Parking Fees

Ferry Fare*

Total ferry fare for whole trip.

Taxi/Ride Share*

Estimated cost for all rides and travelers

Airfare Per Person*

Departure airport, Airline & Flight Number

Flight Departure Date*

MM slash DD slash YYYY

Flight Return Date*

MM slash DD slash YYYY

Flights special notes or requests

Lodging

Preferred Hotel & Address*

When possible, Rose will book at preferred hotel. Please include full address of hotel.

Number of Hotel Nights*

Nights paid for by OC.

Number of Rooms*

Travelers typically share a room for conferences.

Per Diem Lodging rate*

Visit https://www.gsa.gov/travel-resources to locate the lodging and meal per diem rates.

Hotel Price*

Include additional fees if any, e.g. cleaning or resort fees.

GSA Balance

Auto-calculated field.

GSA Overage Explaination*

David Webster will need to approve hotels stays above the GSA rate. Describe why unable to locate lodging within the GSA limits. (e.g. no rooms available at GSA within reasonable distance of training location.)

Per Diem

Enter the GSA rate for individual meals that travelers have to purchase. Do not include free meals that are provided by the hotel or as part of the training or conference. Refer to gsa.gov for current rates. Please note: Peggy processes the total per diem to travelers based on the information provided via this travel training form. If travel dates and times change or meals are provided as part of the event, then travelers may have to pay Opportunity Council back.

Does hotel provide a free, hot breakfast?*

Does not include continental breakfasts in hotel lobbies. The meal must meet traveler needs.

Yes

Day 1 Breakfast

If departing before 6:00 a.m. for multi-day trip.

Day 1 Lunch

If not included in conference or training.

Day 1 Dinner

When staying overnight or returning after 7 p.m. from multi-day travels

Day 2 Breakfast

Day 2 Lunch

Day 2 Dinner

Day 3 Breakfast

Day 3 Lunch

Day 3 Dinner

Day 4 Breakfast

Day 4 Lunch

Day 4 Dinner

Day 5 Breakfast

Day 5 Lunch

Day 5 Dinner

Day 6 Breakfast

Day6 Lunch

Day 6 Dinner

Day 7 Breakfast

Day 7 Lunch

Day 7 Dinner

Per Diem Meals

This is the amount that travelers will receive for meals

Miscellaneous

$5 per travel day per traveller.

Total Per Diem

Cost Summary

Total Registration Fees for all Travelers

Total Lodging for all Travelers

Total Per Diem for all Travelers

Total meals and $5 miscellaneous per day for all travelers.

Total Transportation for all Travelers

Plane, ferry, parking, and taxi/rideshare

Total Mileage

@ mileage rate .67 per mile

Total Estimated Travel Cost for Whole Trip

Registration fees + transportation + lodging + per diem for all travelers