Preschool Family Engagement Site Coordinator

The Family Engagement Site Coordinator provides comprehensive direct services and operational oversight and management of assigned site.  Working in conjunction with the coordinators and managers the Family Engagement Site Coordinator oversees site staff and operations to ensure that services for children and families at assigned sites are of high quality and that all program operations are monitored carefully and carried out in accordance with Head Start/ECEAP Performance Standards, service area work plans, ELAFS systems and all program policies and procedures. Maintains working knowledge of Head Start and/or ECEAP Performance Standards, agency policies and procedures and other applicable regulations.

Essential Functions

Staff Supervision and Support:

• Responsible for the supervision of direct staff including training, evaluation, professional development, disciplinary action, and termination.
• Conducts no fewer than 2 classrooms and 2 family contact visit observations of assigned staff annually.

Planning and Implementation of Services:

• Responsible for understanding basic service area requirements and assuring that services are made available to each designated child and family in a timely way as determined by Early Head Start, Head Start or ECEAP Performance Standards and local program plans.
  • Health/Nutrition: Cooperates with service area staff to see that each child has up-to-date medical and dental services including any follow-up required and facilitates on-site screenings, parent and staff training and other related activities. 
  • Mental Health: Assists with referrals, observations, and scheduling of services for children, families, and facilitates on-site therapy and training activities as requested.
  • Special Services: Is familiar with children and families’ special needs and works as liaison between the program and parents to develop and evaluate services. 
  • Education: Works cooperatively with child development staff to understand children’s individual plans, and acts as liaison for sharing progress and receiving parent input, as appropriate.  
• Will work as a liaison between classroom and home to facilitate the Family Services and Community Partnership aspects of the program. 
  • Makes family contacts as required. Responsible for establishing a regular means of contact through phone calls, written communications including individual notes and general program correspondence and assist in the production of a center newsletter. 
  • Responsible for assuring that each family has an opportunity to develop a Family Partnership Plan, and provides or recommend resources which will empower parents in achieving their own goals. 
  • Works with service area staff and families to facilitate communications regarding activities and schedules, special family needs or requests, important community/resource information, etc., including assisting with written translation and verbal interpretation.
  • Works with the Family Engagement Services Coordinator and service area staff to develop and facilitate a resource and referral system for the service area which will include use of existing ELAFS networks and materials or develop those resources where needed, including written and verbal translation.
  • Assists in the planning and implementation of a variety of center parent/family daytime and evening activities. 
    Assists with the recruiting of children and families, including orientation activities and parent education, and facilitates enrollment policies which encourage regular attendance, parent participation, etc.
• Works with coordinators and managers in carrying out required activities in all service areas
• Facilitates child and family staffings.
• Supports communication between program leadership and site staff.
• Plans and implements parent events at preschool site. 
• Participates as necessary in evening meetings and home visits, extended day field trips, workshops and trainings.
• Supports and maintains active involvement in committees and task forces supporting mandated program initiatives.

Monitoring of Site Operations:

• In conjunction with coordinators and managers, monitors the quality and completion of program activities in sites as outlined in all service area work plans, and develops action plans as appropriate ensuring all performance standards are met.  
• Meets regularly with Preschool Services Assistant Manager and coordinators to review status of work, completion of ongoing monitoring functions and status of program activities at assigned sites.
• Completes monitoring reports.
• Conducts classroom and educational family contact observations according to the required schedule ensuring quality of service delivery.
• Monitors the completion of educational family contacts ensuring the required number is completed.
• Conducts health and safety observations at sites according to the required schedule.
• Regularly reviews files for completion, comprehensiveness, tracking and documentation of all required follow-up and overall quality of recordkeeping. 
• Provides site staff and other designated ELAFS staff with prompt and complete reports of all the above monitoring procedures and addresses issues and deficiencies in a timely manner.
• Ensures all child and family data is entered in an accurate and timely manner in ChildPlus data base and regularly accesses reports monitoring purposes. 
• Develops and monitors system for gathering in-kind (Non-Federal Share), including submission of Non-Federal Shares documentation with finance in a timely manner.
• Provides guidance to staff in documentation of volunteer hours and other in-kind.
• Monitors center budget
• Participates in the ELAFS annual self-assessment.
• Summarizes monthly attendance, events, enrollment and training for state and federal reporting
• Recruits, assigns, trains and evaluates parent and other volunteers.
• Supports and evaluates team curriculum planning and development. 
• Analyzes outcomes results for assigned sites, and ensures that planning is done based on these results.

Education Experience Training

• B.A. or A.A. in Early Childhood Education or Child Development or related field.
• Minimum of two years’ experience and/or training in delivery of social services/parent involvement in a child development setting including home visits.
• Minimum two years’ related teaching experience at preschool level, including curriculum development in Head Start/ECEAP or comparable child development program.
• Minimum of 1 year experience with staff supervision and program management in an early childhood program.
• Must have valid Washington State Driver’s License or obtain by date of hire.
• Must submit driving abstract of driving record for previous 3 years prior to start date.